Refund Timeline and Process
Tuition Refund Policy
For the purpose of the refund policy, a class day is defined as a day during which college classes are conducted. Class days are computed beginning the first day of classes for the term, not according to the number of times a particular class has met. It is the student’s responsibility to drop courses.
Students enrolled in semester credit hour courses who officially withdraw or drop their semester credit hour load at Trinity Valley Community College shall have tuition and mandatory fees refunded according to the following schedule. (Refer to Academic Calendar for semester length)
Fall or Spring Semester (16 week)
- Prior to the first class day: 100%
- Day 1-15: 70%
- Day 16-20: 25%
- Thereafter: None
Fall or Spring Semester (8-week)
- Prior to the first class day: 100%
- Day 1-8: 70%
- Day 9-10: 25%
- Thereafter: None
Summer Semester (12-week)
- Prior to the first class day: 100%
- Day 1-12: 70%
- Day 13-15: 25%
- Thereafter: None
Summer Semester (6-week)
- Prior to the first class day: 100%
- Day 1-5: 70%
- Day 6-7: 25%
- Thereafter: None
Refunds for courses with unique scheduling will be processed according to the table below:
| Date | Refund % |
|---|---|
| Prior to the first class day of the term | 100% |
| Length of Term in Weeks | Last day for 70% refund | Last day for 25% refund |
|---|---|---|
| 2 or less | 2 | N/A |
| 3 | 3 | 4 |
| 4 | 4 | 5 |
| 5 | 5 | 6 |
| 6 | 5 | 7 |
| 7 | 7 | 9 |
| 8 | 8 | 10 |
| 9 | 9 | 11 |
| 10 | 9 | 12 |
| 11 | 10 | 14 |
| 12 | 12 | 15 |
| 13 | 13 | 16 |
| 14 | 13 | 17 |
| 15 | 14 | 19 |
| 16 or longer | 15 | 20 |
Refund of tuition is subject to change by legislative and/or TVCC Board of Trustees action without notice.
- Based on the Refund Schedule, credit balances are automatically reflected on the student’s account upon withdrawal or course cancellation.
- Refunds will be made to the debit/credit card used for payment if the refund is processed within 180 days of the original date of payment.
- Refunds for cash, check, ACH, debit/credit after 180 days of the original payment, will be processed using the student’s preferred refund method selected with the contracted third-party refunding company.
- IMPORTANT NOTE: Financial Aid students withdrawing before the 60 percent refund point in the term may be required to repay funds unearned due to requirements for the return of Title IV funds.
- Refunds are calculated/based on invoiced amounts, not payments made.
- STUDENTS WHO HAVE OPTED FOR THE INSTALLMENT PAYMENT PLAN AND ARE DROPPING CLASSES AND/OR WITHDRAWING ARE RESPONSIBLE FOR THE FULL PAYMENT OF THE PROMISSORY NOTE. REFUNDS WILL BE APPLIED TO ANY BALANCE DUE ON THE NOTE.
- Students must be cautioned that there will be at least a 30 percent penalty for partial and/or complete withdrawals after term begins.
Tuition Refund Policy Appeal Process
Students may request a review of their refund eligibility through the end of the next long semester for which the refund is requested. Students who meet the Tuition Refund Request Guidelines may complete and submit the Tuition Appeal Form found on the TVCC website.