Attendance Policy

Responsibility for class attendance rests with the student. Therefore, the student is responsible for officially withdrawing from a course or verifying that the instructor has initiated the withdrawal procedure. TVCC expects regular and punctual attendance in all classes. When a student has a legitimate reason for being absent, the instructor may permit the student to make up work missed and may require an explanation for the absence. If a student's absence is the result of them representing the College and attending a school-sponsored activity or event, the student will only be permitted to make up work in accordance with the policies/guidelines of the class and as they are outlined in the course syllabus.

Administrative Drop 

Trinity Valley Community College is committed to student success and maintaining accurate enrollment records as state and federal agencies require. Students who do not attend in person or complete and submit the Student Success Agreement on or before the census date will be administratively dropped from the course.  Instructors will use the following methods to determine a student's attendance at the census date.   Face-to-face course (not utilizing Canvas): Attendance in face-to-face courses will be based on in-class attendance on or before the census date.Canvas course (regardless of modality): Attendance in courses requiring Canvas participation will be determined by completing the Student Success Agreement on or before the census date. Students who are administratively dropped from a course will be given a 100% refund for the course, which will not affect their GPA or 6-limit withdrawal count.  Students documented as not attending a course upon the census date are assumed (for financial aid purposes) to have not begun attendance for that course, which may negatively affect financial aid disbursements.  

Excessive Absences

Instructors may choose to withdraw students for excessive absences. Some instructors use the guidelines below to determine excessive absences. Please refer to the course syllabus for specific information on attendance requirements.

Fall or Spring Semester 16-Week Semester
Six absences — Monday/Wednesday classes
Six absences — Tuesday/Thursday classes

Three absences — Classes meeting one time per week

Summer Semester
Two absences — Classes meeting two evenings per week
Four absences — Classes meeting four days per week

Excused Absences For Religious Holy Days

A student shall be excused from attending classes or other required activities, including examinations, to observe a religious holy day, including travel for such purposes. A religious holy day means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20, Tax Code.

A student whose absence is excused under this provision may not be penalized for that absence and will be allowed to take an examination or complete an assignment within a reasonable time after the absence. The instructor may appropriately respond if the student fails to complete the assignment or examination satisfactorily.

Excused Absences For Active Duty Military

Texas Education Code (TEC) 51.9111 requires that any Texas public institution of higher education shall excuse a student from attending classes or engaging in other required activities (including examinations) for the student to participate in active military service. A student so excused may not be penalized for that absence and must be allowed to complete assignments or take examinations within a reasonable time after the absence.  A student called to active duty will be allowed to receive incomplete grades in their current semester.  The incomplete grade should be completed during the next long semester by contacting the professor and completing the incomplete assignments satisfactorily. In some circumstances, special arrangements for an extension of time with the professor may be made. Please contact the Registrar for more information.